Accounts Assistant - VAT & Supply Chain

Ref: TBR-783


Type of Role
Permanent only
Job Function
Finance, Accounting & Treasury
Location
Aberdeen, UK
Job Description

BASIC PURPOSE OF THE ROLE

To support the Finance Lead - Supply Chain in the areas of VAT, Contract Compliance, Inventory & Business Expenses

KEY RESPONSIBILITIES

VAT:

  • Running and review of reports to then prepare the monthly VAT return for review, including monthly Intrastat and quarterly EU sales within filing deadline. Coordination of the review of the monthly VAT return and once signed off, submission to HMRC in advance of the monthly filing deadline
  • Preparation and posting of VAT journals to meet timetable deadlines
  • Preparation of Key Account reconciliations
  • Preparation for review of the monthly C88 customs report, import of goods. Coordination of the review of the C88 and once signed off, submission to HMRC in advance of the monthly filing deadline
  • Assistance with HMRC VAT enquiries into the submitted VAT returns and preparation work and hosting of HMRC onsite audits

Contract Compliance:

  • Run daily report from Oracle
  • Carry out pre-disbursements checks on invoiced charges against contract within the Contract Compliance team remit
  • Recording and reporting of findings
  • Work with Contractors on invoice and process improvements
  • Contract Audits

Inventory:

  • Month end recording of transactions to ensure Oracle and Maximo systems are in sync
  • Work with Materials Management team within Supply Chain to enhance and streamline inventory accounting
  • Monthly/Quarterly/Annual forecasting and budgets
  • Quarterly reconciliations

Other:

  • Process improvements across the above areas
  • Assisting Finance Lead – Supply Chain with any ad-hoc duties
  • Providing support and cover to the Accounts processor role during times of need

JOB DIMENSIONS

Financial Authority: None

Budget Responsibility: None

QUALIFICATIONS, EXPERIENCE AND SKILLS

QUALIFICATIONS/TRAINING

Preferred

  • Degree (or equivalent) in finance/accountancy or related subject

EXPERIENCE/KNOWLEDGE/SKILLS

Essential

  • Knowledge/Experience in the areas of Key Responsibilities noted above

Preferred

  • Oracle/Maximo experience
  • Experience of working within an Operator environment

ADDITIONAL SKILLS/REQUIREMENTS

  • Enthusiastic approach
  • Strong communication skills
  • Self-motivated/meets deadlines
  • High attention to detail
  • Good planning and organisational skills
  • Good team player

INTERACTIONS

INTERNAL INTERACTIONS

  • Accounts Payable team
  • Operational Procurement
  • Key contacts across functional departments
  • Supply Chain

EXTERNAL INTERACTIONS

  • Suppliers
  • HMRC
  • External Auditors
Closing Date
20/04/2018
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