Technical Assistant - Decommissioning

Ref: TBR-842


This vacancy has now expired, and is not accepting any new applications.

Type of Role
Permanent only
Job Function
Engineering
Location
Aberdeen, UK
Job Description

ROLES AND RESPONSIBILITIES

BASIC PURPOSE OF THE ROLE

Provides a wide range of technical and administrative support to the Decommissioning team.

KEY RESPONSIBILITIES

• Collates data and information from a variety of sources and produces and distributes reports

• Develops and maintains technical databases and spreadsheets

• Collates actions from various meetings and manages action tracking register

• Supports Risk Management activities including TAQA Action Management System and updating ERMS risks etc

• Maintenance of the decommissioning ‘lookahead’ plan

• Controls and manages decommissioning documentation sent to or received from industry regulators, tracks progress in relation to commitments made to regulators and facilitates close-out of actions.

• Ensures an effective document management system is developed and maintained for decommissioning directorate, documentation, records, information, training materials, etc. and acts as the focal point for the distribution/issue of information. May be required to assist with the management of elements of the TAQA management system.

• Maintains an appropriate level of awareness of TAQA policies and procedures, etc.

• Provides administration support to the department as required e.g. initiates purchase orders, ensures invoices are approved in line with accounting procedures/authorities, prepares reports, meeting notes/minutes, presentations, travel arrangements, projects support.

• Acts as a Focal point for the department for internal and external queries.

• Acts as a departmental SharePoint Super user • Maintains directorate Intranet content

• Co-ordinates and facilitates meetings.

• PA duties for decommission director (diary management)

• Focal point / Super user for the Onshore Timewriting tool.

QUALIFICATIONS, EXPERIENCE AND SKILLS

QUALIFICATIONS/TRAINING

EXPERIENCE/KNOWLEDGE/SKILLS

Essential

• Considerable experience in an administration role within a technical environment

• Proven ability to work effectively within a team and on own initiative

• Excellent IT skills, in particular MS Outlook, Word, Excel, PowerPoint, SharePoint

• Experience of database management

Preferred

• Experience of working in an environment within the oil and gas industry

• Knowledge of ORACLE/SAP/other accounting systems

ADDITIONAL SKILLS/REQUIREMENTS

• Excellent communication skills - at all levels

• Good planning and organisational skills with the ability to manage own workload, meet tight deadlines and deal effectively with changing priorities

• Ability to prepare technical reports and documentation

• High level of accuracy with an eye for detail

• Good documentation/information management skills

• Motivated and enthusiastic

INTERACTIONS

INTERNAL INTERACTIONS

• All levels of management and staff

EXTERNAL INTERACTIONS

• Regulators e.g. HSE, DECC

• Contractor HSE departments

• Specialist consultants/suppliers

Closing Date
17/01/2019

This vacancy has now expired, and is not accepting any new applications.

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