Technical Assistant - Decommissioning

Ref: TBR-842


Type of Role
Permanent only
Job Function
Engineering
Location
Aberdeen, UK
Job Description

ROLES AND RESPONSIBILITIES

BASIC PURPOSE OF THE ROLE

Provides a wide range of technical and administrative support to the Decommissioning team.

KEY RESPONSIBILITIES

• Collates data and information from a variety of sources and produces and distributes reports

• Develops and maintains technical databases and spreadsheets

• Collates actions from various meetings and manages action tracking register

• Supports Risk Management activities including TAQA Action Management System and updating ERMS risks etc

• Maintenance of the decommissioning ‘lookahead’ plan

• Controls and manages decommissioning documentation sent to or received from industry regulators, tracks progress in relation to commitments made to regulators and facilitates close-out of actions.

• Ensures an effective document management system is developed and maintained for decommissioning directorate, documentation, records, information, training materials, etc. and acts as the focal point for the distribution/issue of information. May be required to assist with the management of elements of the TAQA management system.

• Maintains an appropriate level of awareness of TAQA policies and procedures, etc.

• Provides administration support to the department as required e.g. initiates purchase orders, ensures invoices are approved in line with accounting procedures/authorities, prepares reports, meeting notes/minutes, presentations, travel arrangements, projects support.

• Acts as a Focal point for the department for internal and external queries.

• Acts as a departmental SharePoint Super user • Maintains directorate Intranet content

• Co-ordinates and facilitates meetings.

• PA duties for decommission director (diary management)

• Focal point / Super user for the Onshore Timewriting tool.

QUALIFICATIONS, EXPERIENCE AND SKILLS

QUALIFICATIONS/TRAINING

EXPERIENCE/KNOWLEDGE/SKILLS

Essential

• Considerable experience in an administration role within a technical environment

• Proven ability to work effectively within a team and on own initiative

• Excellent IT skills, in particular MS Outlook, Word, Excel, PowerPoint, SharePoint

• Experience of database management

Preferred

• Experience of working in an environment within the oil and gas industry

• Knowledge of ORACLE/SAP/other accounting systems

ADDITIONAL SKILLS/REQUIREMENTS

• Excellent communication skills - at all levels

• Good planning and organisational skills with the ability to manage own workload, meet tight deadlines and deal effectively with changing priorities

• Ability to prepare technical reports and documentation

• High level of accuracy with an eye for detail

• Good documentation/information management skills

• Motivated and enthusiastic

INTERACTIONS

INTERNAL INTERACTIONS

• All levels of management and staff

EXTERNAL INTERACTIONS

• Regulators e.g. HSE, DECC

• Contractor HSE departments

• Specialist consultants/suppliers

Closing Date
17/01/2019
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