Document Controller / TAQA Management System Administrator

Ref: TEN-725


This vacancy has now expired, and is not accepting any new applications.

Type of Role
Contractor only
Job Function
Information Technology
Location
Alkmaar, Netherlands
Job Description

 

TITLE: Document Controller / TAQA Management Systems Administrator

REGION: Alkmaar, The Netherlands

DEPARTMENT: Records & Information                                          

MANAGER: Records & Information Lead

ROLES REPORTING INTO THE ROLE: N/A

 

ROLES AND RESPONSIBILITIES

BASIC PURPOSE OF THE ROLE

This role exists to provide a central point of control for all documentation and records produced within TAQA and act as an administrator for the TAQA Management System. The role holder verifies that updates have been implemented in asset, business and management system documentation, maintains and administers the document management systems of the whole organisation. The role holder makes sure that records are up-to-date, retrievable and are available to employees, third parties and authorities who need them. The role holder ensures compliance with all governmental and company regulations, legislation, procedures, standards and instructions.

 

KEY RESPONSIBILITIES

  • Maintain the electronic and paper-based databases of different departments within TAQA
  • Perform quality and compliance checks on documents
  • Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle
  • Maintenance of a list (register) of applicable documents
  • Distribution of documents to relevant people / organisations
  • Progress reporting on the document’s status / maintaining KPIs (Key Performance Indicators)
  • Communicate and disseminate fully approved TAQA Management System documentation. Monitor and maintain TMS
  • Focal point for access to Industry Standards through third party suppliers
  • Expediting documentation for review and approvals
  • Manage a swift and efficient document management process from quality check to publication
  • Monitor and maintain the TAQA management system. System is configured on Sharepoint

 

JOB DIMENSIONS

  • Wide exposure to the business while supporting the all the departments within the organisation
  • Depending on candidate knowledge, interest and capabilities: Involvement in continuous improvement in records and information management and Management system in the wider TAQA organization

 

QUALIFICATIONS, EXPERIENCES AND SKILLS

QUALIFICATIONS / TRAINING

Essential

  • MBO/HBO education

 

EXPERIENCE/KNOWLEDGE/SKILLS

Essential

  • 3+ year of document control experience with in the Oil & Gas Industry
  • Fluent English and Dutch speaking and writing
  •  Excellent organization, administration and computer skills (specifically Office 365 and Sharepoint)
  • Demonstrates experience with Electronic Document Management Systems and Company Management Systems and processes
  • Proven relationship builder with good people skills
  • Ability to encourage and enroll the organization to achieve excellence in Records and Information management
  • Ability to work with new systems and or improve legacy systems in a flexible and pragmatic way
  • Great attention to detail
  • Compliance mindset
  • Work consistent
  • Be pro-active in identifying improvements
  • Writing and maintaining Document Control policies, procedures and instructions
  • Giving Document Control instructions to partners, contractors or suppliers

 

Preferred

  • Oil & Gas Industry experience
     

INTERACTIONS

INTERNAL INTERACTIONS

  • Close cooperation with all departments within the TAQA organisation
  • Close cooperation with the TAQA UK Document Control team
  •  Interaction with document owners and maintainers for TMS documents

 

EXTERNAL INTERACTIONS

  • Close cooperation with external parties. For instance, vendors, partners and engineering contractors

 

DETAILS

ESTIMATED START DATE:                                as soon as possible              

WORKING HOURS:                                              full time 40 hrs per week  

DURATION:                                                           1 year as a contractor – option to extend                  

 

Additional Documentation
Document_Controller_TAQA_Management_System_Administrator.pdf
Closing Date
30/04/2019

This vacancy has now expired, and is not accepting any new applications.

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