Document Controller

Ref: TEN-733


This vacancy has now expired, and is not accepting any new applications.

Type of Role
Permanent only
Job Function
Information Technology
Location
Alkmaar, Netherlands
Job Description

BASIC PURPOSE OF THE ROLE

This role exists to provide a central point of control for all documentation and records produced within TAQA and act as an administrator for the TAQA Management System. The role holder verifies that updates have been implemented in asset, business and management system documentation, maintains and administers the document management systems of the whole organisation. The role holder makes sure that records are up-to-date, retrievable and are available to employees, third parties and authorities who need them. The role holder ensures compliance with all governmental and company regulations, legislation, procedures, standards and instructions.

 

KEY RESPONSIBILITIES

Maintain the electronic and paper-based databases of different departments within TAQA
Perform quality and compliance checks on documents
Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle
Maintenance of a list (register) of applicable documents
Distribution of documents to relevant people / organisations
Progress reporting on the document’s status / maintaining KPIs (Key Performance Indicators)
Communicate and disseminate fully approved TAQA Management System documentation Monitor and maintain TMS
Focal point for access to Industry Standards through third party suppliers
Expediting documentation for review and approvals
Manage a swift and efficient document management process from quality check to publication
Monitor and maintain the TAQA management system. System is configured on Sharepoint

 

JOB DIMENSIONS

Wide exposure to the business while supporting the all the departments within the organisation
Depending on candidate knowledge, interest and capabilities: Involvement in continuous improvement in records and information management and Management system in the wider TAQA organization

 

QUALIFICATIONS / TRAINING

Essential

MBO/HBO education

EXPERIENCE/KNOWLEDGE/SKILLS

Essential

3+ year of document control experience within the Oil & Gas Industry
Fluent English and Dutch speaking and writing
Excellent organization, administration and computer skills (specifically Office 365 and Sharepoint)
Demonstrates experience with Electronic Document Management Systems and Company Management Systems and processes
Proven relationship builder with good people skills
Ability to encourage and enroll the organization to achieve excellence in Records and Information management
Ability to work with new systems and or improve legacy systems in a flexible and pragmatic way
Great attention to detail
Compliance mindset
Work consistent
Be pro-active in identifying improvements
Writing and maintaining Document Control policies, procedures and instructions
Giving Document Control instructions to partners, contractors or suppliers

 

Preferred

Oil & Gas Industry experience

INTERACTIONS

INTERNAL INTERACTIONS

Close cooperation with all departments within the TAQA organisation
Close cooperation with the TAQA UK Document Control team
Interaction with document owners and maintainers for TMS documents

EXTERNAL INTERACTIONS

Close cooperation with external parties. For instance, vendors, partners and engineering contractors

 

DETAILS

ESTIMATED START DATE:                                                            as soon as possible        

WORKING HOURS:                                                                        full time (38,75 hours a week) 

DURATION:        1 year TAQA staff contract – option to extend

Additional Documentation
Document_Controller.pdf
Closing Date
10/10/2019

This vacancy has now expired, and is not accepting any new applications.

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